Destruction of Special Education Records Information

August 15, 2025

Notice is hereby given that Wallace CCSD 195  intends to destroy the temporary records of all students including special education records five years after the graduation or exit from Wallace CCSD 195 after 4:00 p.m. on September 15. 

In accordance with federal and state laws, special education records are maintained for a minimum of five years after the student exits the special education program. A permanent record of the student’s name, address, phone number, grades, attendance record and year completed is maintained in perpetuity. 

The purpose of the destruction of records is to protect the student from improper and unauthorized disclosure of confidential information contained within the file. Please note that certain records may be needed by the student, parent or guardian for social security benefits or other purposes. 

Please note that the records for students who transferred on to high school following their successful completion of eighth grade are currently maintained by the high school districts.

Any parent/guardian of a student under the age of 18, or former student who has reached 18 years of age, may review and/or receive these records by contacting Wallace CCSD 195 at 1463 N. 33rd Road, Ottawa, Illinois 61350 before September 15, 2025 at 4:00 p.m. An official Release of Records form will need to be completed as well as a copy of a photo identification.

Upon receipt of the Records Request, a copy of any information contained in the record will be provided to the parent/guardian or eligible student. 

If you do not understand this notice or are in need of interpretation, please contact Wallace CCSD 195 at 815-433-2986.